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Education Outside the Classroom (EOTC)

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Tool kit for safety management systems

Safety and EOTC

These forms are included to assist schools to refine their own systems and meet their obligations under various acts.

  • Not all forms will be necessary for all events or all schools.
  • If used, the forms should be adapted to your school's needs and requirements.
  • Note that the forms include some instructions to the school that can be deleted when the forms are adapted.

These forms are provided in both Word and PDF format.

Click on the Word or PDF image to download the form.

Sample
form No.		 Title of form Word format PDF format Page reference
1 EOTC event proposal Word document will open in new window (58kb) PDF document will open in new window (55kb) 52
2 Event approval from board and principal Word document will open in new window (50kb) PDF document will open in new window (57kb) 54
3 Venue / facility safety Word document will open in new window (55kb) PDF document will open in new window (50kb) 55
4 Parental consent and risk disclosure Word document will open in new window (73kb) PDF document will open in new window (64kb) 58
5 Health profile Word document will open in new window (78kb) PDF document will open in new window (63kb) 60
6 Swimming consent Word document will open in new window (63kb) PDF document will open in new window (56kb) 62
7 Student contract Word document will open in new window (43kb) PDF document will open in new window (51kb) 63
8 Summary – adult and student participant information Word document will open in new window (90kb) PDF document will open in new window (54kb) 64
9 Staff and volunteer competence Word document will open in new window (56kb) PDF document will open in new window (57kb) 66
10 Volunteer helpers Word document will open in new window (54kb) PDF document will open in new window (51kb) 67
11 Transport safety Word document will open in new window (49kb) PDF document will open in new window (57kb) 68
12 Risk analysis management system RAMS Word document will open in new window (81kb) PDF document will open in new window (78kb) 71
13 Safety action plan SAP Word document will open in new window (51kb) PDF document will open in new window (78kb) 73
14 Contracting checklist Word document will open in new window (69kb) PDF document will open in new window (56kb) 75
15 Agreement between school and outside provider Word document will open in new window (59kb) PDF document will open in new window (59kb) 77
16 Outside provider – contract for services Word document will open in new window (75kb) PDF document will open in new window (56kb) 79
17 EOTC event planning checklist Word document will open in new window (102kb) PDF document will open in new window (58kb) 80
18 Useful emergency numbers Word document will open in new window (72kb) PDF document will open in new window (55kb) 82
19 Accident and incident report sheet Word document will open in new window (68kb) PDF document will open in new window (59kb) 84
20 Equipment usage log – ropes Word document will open in new window (74kb) PDF document will open in new window (58kb) 86
21 EOTC event report and evaluation Word document will open in new window (41kb) PDF document will open in new window (46kb) 87

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